Project Closeout

Explain the project closeout process for your team’s project in a 1,050- to 1,400-word paper.

Address the following:

  • How customer final approval will be received
  • Criteria to be met for the customer to agree that the project has been successfully completed
  • The lessons learned as the project is completed – What was done well? What could have been done better?
  • Project team rolloff – What happens to the project team members? How soon can they roll off the project?
  • In which form will communication be delivered to stakeholders?

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Project Proposal

Project Proposal

The purpose of this proposal is to establish a clear understanding on how to plan and execute a new branch to the company. The project shall involve a collaboration of team members each delegated with a critical task to ensure the successful opening of a new branch. The marketing team shall undertake the feasibility study to ensure the branch’s location is the best. The market research needs to include test marketing and pilot test of sales of goods and services (Entrepreneur, 2019). The finance team will evaluate the cash flow as well as prepare a budget that outlines the overhead costs as well as expected revenues. The Human Resource team shall be responsible in hiring and training new staff who will work at the new branch. This proposal is very important because it signifies progressive growth of the company and expanding gives an exciting opportunity to acquire a larger market share and a larger customer base which in turn promotes the brand image.

Our brand image is one of the most important factors in the proposal because we are reinventing ourselves. Adding an extra step in our operate business will give us a major boost in our day to day operations. Getting rid of paper and going to a digital platform will that will organize all patient files and make them extremely easy to access by doctors and other hospital personnel. Make sending and receiving patient records easier than before, because it is just a click away and it’s secured because access to records will be password protected. Adding this aspect to business will beneficial to stakeholders in addition to all involved in success of the hospital.

Project Overview

The mission to move from paper to virtual forms by implementing the iPad would allow for a positive ramification all throughout the hospital and healthcare system. There are six values that using an iPad has: Simplicity, Automation, Standardization, Compliance, Satisfaction, and Cost Savings. With Simplicity the value starts immediately. Consider the drag and drop method when it comes to entering forms this allows for forms to be automatically optimized for digital input. Having the drag and drop simplifies things to make it straightforward and swift. Also, with removing the cumbersome coding, forms can be edited and managed as well as controlled by business users and eliminates the burden on IT.

Automation allows Hospital staffs to be freed up for more strategic roles. This also eliminates manual data entry errors. This also provided the Hospital Personnel a better way to engage with patients at the point of care. This also eliminates storage of paper documents and the risk associated with lost or stolen files. Standardization allows for the forms to be mapped correctly up to the EMR, creating a truly efficient hyperlink to all content. Compliance, with an iPad-based healthcare form makes for compliance to be simple. It allows for patients not to feel if they forgot anything and allows for staff to not have to manually check over the forms for completeness. The application itself will notate when the form is finished. An iPad application for healthcare forms increases the satisfaction for all stakeholders.

The training of hospital personnel is minimal due to the intuitive nature of the iPad. This also allows for the patient experience to enhance b making form completion easier and more straightforward. With spending less time admitting, staff can focus more on quality time and dedication to patients. Cost Savings comes from many sources, automation of manual tasks, increase in staff productivity, the elimination of data entry errors, being able to process patient information more quickly, enhanced compliance and security, the more a hospital system uses the iPad application functionality, the greater the return on investment is. (Chris Joyce, Director of Healthcare Solutions, Bottomline Technologies, 2016).

Resource Requirements

For the iPad implementation to be a success at the hospital, we would need to order 100 iPads. That would provide enough for each staff member, with spares in case they get broken or experience malfunctions. The iPads come with 32GB worth of storage and a 9.7-inch screen that would be large enough for staff members to input patience information while assisting in removing human errors. Each iPad is priced at $329, which would bring the total purchase cost to $32,900. With fewer errors from staff members, they are freed up to help more patience then they usually could during a work shift, helping bring in extra income to offset the purchase for the iPads. The hospital runs on a wireless network that we can connect the new iPads for easy uploading of medical patient’s forms to our existing patient portal. This flexibility is vital for our staff members to continue giving our patients the high-quality service they require.

The Team

The team will consist of seven (7) experienced engineers and two (2) trainers from various countries that work with this technology day to day. To minimize the travel leading up to the proposed date of implementation, the team will have meetings via Skype to discuss the project deliverables. The Project Manager will go over the scope of the project, assign roles, set goals, and provide timelines to the team during such meetings. Once the project is one month from the date of start, the team will assemble in the city of the implementation site. The team will report directly to the Project Manager for the life cycle of the implementation.

The Importance of Project Leadership and Sponsorship

The application of leadership and management in the project execution is usually dependent on the type of project and the life cycle stage that the project is in. For projects which are huge impact, large scale, complex and global in nature the standards to be achieved, the goals and the deliverables are constrained by the time frame, budgets and the market dynamics. These types of projects involve large and distributed project teams, comprising members from diverse disciplines. Also, the implementation is going to be multi-phased. In such a situation the project success and business sustenance can be achieved only through an effective and smart leadership.

The leadership style should be flexible, sharing, and innovative to bring about the project success. At the same time the leader should emphasize on team building and motivation so that the divergent members can work together as a team. In review we have gone over several subjects including the purpose of this proposal, our brand image, the mission, training requirements, implementation, leadership and sponsorship. We hope after reading this proposal supporting us will be a very easy decision to make.

References:

Entrepreneur.(2019). Expanding with a second location. Retrieved from https://www.entrepreneur.com/article/47552

Chris Joyce, Director of Healthcare Solutions, Bottomline Technologies. (2016). Saying goodbye to paper: The iPad advantage for healthcare. Retrieved from https://www.beckershospitalreview.com/healthcare-information-technology/saying-goodbye-to-paper-the-ipad-advantage-for-healthcare.html